Glossary P to S

P  Q  R  S


A parent in relation to a child, includes a guardian and every person who has parental responsibility for the child including parental responsibility under the Family Law Act of the Commonwealth and any person with whom a child normally or regularly resides.

Principal Executive Officer (PEO) is the person (often the Chief Executive Officer) who is legally responsible for ensuring the RTO operates in accordance with the AQTF standards and VRQA Guidelines.

Phase One assessment is a Financial Viability Assessment conducted to assess an organisation’s compliance with the financial requirements of the AQTF standards and VRQA Guidelines. The assessment of the Principal Purpose Requirement is included in Phase one.

Phase Two assessment is a site audit conducted to assess compliance with the non-financial requirements of the AQTF standards and VRQA Guidelines.

Post-compulsory education means education of persons 17 years of age or over.

Principal purpose requirement means the applicant's legal entity has the principal purpose of providing education and training.

Professional development means activities that develop and/or maintain an individual’s skills, knowledge, expertise and other characteristics as a trainer or assessor. This includes both formal and informal activities that encompass vocational competencies, currency of industry skills and knowledge, practice of vocational training, learning and assessment including competency based training and assessment.


Qualification is a formal certification, issued by a relevant approved body, in recognition that a person has achieved learning outcomes or competencies relevant to identified individual, professional, industry or community needs.

Quality indicator reporting is an annual summary report to ASQA, VRQA or TACWA of their performance against three quality indicators:

  • learner engagement
  • employer satisfaction, and
  • competency completion quality.

Quality indicator data is used by the registering body to inform each RTO’s risk assessment.


Recognition of Prior Learning (RPL) means an assessment process that assesses the competency/ies of an individual that may have been acquired through formal, non-formal and informal learning to determine the extent to which that individual meets the requirements specified in the training package or VET accredited courses.

Registered schools defined in s 1.1.3 of the ETR Act as meaning ‘a school registered under Part 4.3’.

Registration means VRQA registration as an RTO by the VRQA under the Education and Training Reform Act 2006 where that registration is then entered on the National Register. VET registration is confirmation that a training organisation can deliver, assess and issue the qualifications it is registered to provide, or statements of attainment to a nationally agreed standard. ASQA and TAC WA also register RTOs under their own Acts.

Regulatory action is an action taken by VRQA including conditions, suspension, pending cancellation or expiry of registration, show cause notice or an enforceable undertaking.

Responsible person is the person nominated by the RTO as having legal responsibility to the VRQA in relation to compliance with the responsibilities of registration as a Registered Training Organisation under the Education and Training Reform Act 2006.

RTO is a Registered Training Organisation. An organisation, registered with ASQA, VRQA or TACWA to provide specific vocational education and training and/or assessment services. An RTO is registered as a training organisation by the VRQA under section 4.3.10 of the ETR Act.

RTO code is the Training Organisation Identification Code (TOID) allocated to the RTO by the VRQA when registration is approved.


Scope of registration means the training products for which an RTO is registered to issue AQF certification documentation. It allows the RTO to:
a) both provide training delivery and assessment resulting in the issuance of AQF certification documentation by the RTO; or
b) provide assessment resulting in the issuance of AQF certification documentation by the RTO.

Senior officer is a person (other than a Director or shareholder) who is in a position to influence the management of the RTO. It includes a person who makes, or participates in making decisions that affect the whole, or a substantial part of the business of the RTO or who has the capacity to significantly affect operations or financial standing. Senior officers will typically include the members of the senior management team.

Senior secondary awarding body refers to a person or body that proposes to award, confer or issue a registered senior secondary qualification.

Senior secondary course is a course which is normally undertaken in Years 11 and 12; or a course leading to the issue of the VCE or the VCAL. It includes a subject or other part of a program, unit of competence or module of study or training.

Senior secondary education provider refers to a person, body or school providing, or proposing to provide, an accredited senior secondary education course.

Senior secondary qualification is a qualification described under the senior secondary certificate of education in the AQF.

Short unit or module means a unit of competency or accredited module that has an assigned nationally agreed nominal hours value of eight hours or less in the National VET Provider Collection.

Skill set means a single unit of competency or a combination of units of competency from a training package which link to a licensing or regulatory requirement, or a defined industry need.

SOL - Skilled Occupation List

Stand-alone unit or module generally means a unit of competency or accredited module that has been undertaken by a client as a discrete piece of training.

Standing Application for amendments to Training Packages provides a streamlined process for RTOs for the VRQA to amend an eligible RTO’s scope of registration where the training package product is already on the RTO’s scope of registration and the published transition advice confirms the training package products are equivalent.

Statement of Attainment is a document confirming that the person has satisfied the requirements of a unit of competency or completion of a nationally accredited short course.  Statements of Attainment must be AQF compliant so that all students receive certificates of a national standard that will be recognised both nationally and internationally.

State Register contains details of accredited courses and qualifications and other matters required to be registered under chapter 4 of the ETR Act.

Superseded training products are training products that have been replaced by another training product.  When a training package is revised, the new version is published on the national register, When qualifications and units of competency are replaced by updated qualifications and units of competency, those previously endorsed qualifications and units of competency are referred to as ‘superseded’. Revised qualifications and units of competency may or may not be equivalent or not equivalent to the superseded product.

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