Employer checklist

Use the following checklist to make sure you are meeting all the regulatory requirements for engaging apprenticeships and traineeships. 

If you agree with these statements the apprenticeship is likely to be progressing well.

If you disagree with a statement or you are unsure, consider seeking advice from your RTO, your Apprenticeship Network Provider or the VRQA.

The checklist uses the term ‘apprentice’ for both apprentices and trainees.


1. Training contract

  • within three months of commencing the training contract, I have enrolled my apprentice with a registered training organisation (RTO).

2. Training plan

  • I have negotiated and signed a training plan with my apprentice and the RTO and have a copy of the training plan.
  • I have made sure the training plan says what training will be delivered and when (this can be on-the-job, off-the-job or a combination).

3. Workplace supervision

  • I have made sure that a suitably qualified or experienced person with relevant knowledge and skills is available to oversee the apprentice's progress against the training plan.
  • I am supervising my apprentice in a way that is appropriate for their skill level.

4. Workplace facilities and equipment

  • I have the appropriate facilities and equipment to help my apprentice to gain the necessary skills to complete the apprenticeship.

5. Work tasks

  • I provide the apprentice with work that is relevant to the vocation and that supports the achievement of the qualification.

6. Competency based completion

  • I am aware that my apprentice can progress through his/her apprenticeship at a rate reflecting their skills development rather than a specific timeframe. For more information, see Competency based completion.

7. Industrial awards

  • I am paying my apprentice under an appropriate industrial instrument. The Fair Work Ombudsman provides information about apprentice pay rates.