Edition 51

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A VET reminder: amending registrations and reporting requirements

Drilling Form E – Transition to equivalent qualifications
To reduce fees and streamline processing for transition to equivalent qualifications for eligible registered training organisations (RTOs), the VRQA uses Form E: Standing Application for Amendments to Training Packages (doc - 498kb)

Form E authorises the VRQA to amend an RTO’s scope of registration when:

  • a qualification on your current scope of registration is superseded
  • the replacement qualification or unit of competency has been determined by the relevant Service Skills Organisations to be equivalent to the current unit of competency or qualification it is superseding.

There is no fee to change an RTO’s existing scope of registration when it is lodged under Form E. The form only has to be submitted once, saving the time and effort that was once involved in submitting multiple applications for equivalent training package qualifications. 

Please note that qualifications and units of competency added to an RTO’s scope under Form E are subject to the same conditions as any amendment to scope applications in relation to outstanding compliance issues.

You can lodge Form E at any time. The VRQA has produced a Guide to Form E (doc - 2.45mb) to assist RTOs with this process. 

Further information about Form E is available on the VRQA website.

USI and AVETMISS Reporting
A reminder that all RTOs must collect and report full Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) data in accordance with the National VET Provider Collection Data Requirements Policy. This includes data on all qualifications and statements of attainment issued under the Australian Qualifications Framework (nationally recognised training), and applies to both funded and non-funded activity.

Additionally, in accordance with the Student Identifiers Act 2014, an RTO is required to have a valid and verified Unique Student Identifier (USI) number for each student before issuing them a qualification or statement of attainment.

Both requirements came into effect 1 January 2015. Further information about these requirements, including exemptions for reporting, is available on the VRQA website.