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 Edition 52

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VRQA Guidelines for VET Providers – Annual Declaration of Compliance and Third Party Agreements

DrillingThe 2016 VRQA Guidelines for VET Providers (docx - 204.24kb) came into effect for all VRQA RTOs on 1 April 2016.

Annual Declaration of Compliance
This year’s annual declaration of compliance (docx - 102.47kb) was due on 1 April 2016. Please make sure the annual declaration is signed by the RTO’s Principal Executive Officer and submitted to the VRQA at qar@edumail.vic.gov.au as soon as possible.

If you note any non-compliance or you believe you cannot sign the declaration of compliance, please advise the VRQA in writing at the email address above.

Not submitting the declaration or not contacting the VRQA will be deemed as non-compliance with the ongoing registration requirements of the Australian Quality Training Framework (AQTF). The VRQA will follow up individually with non-compliant RTOs.

Under Guideline 5, Condition 5.1 of the VRQA Guidelines:

An RTO registered with the VRQA must provide an annual declaration of compliance with the AQTF Essential conditions and Standards for Continuing Registration (the AQTF Standards) and these Guidelines, and in particular whether it:

  • currently meets the requirements of the AQTF Standards and these Guidelines across all of its existing scope of registration; and
  • has met the requirements of the AQTF Standards for all AQF certification documentation which it has issued in the previous 12 months; and
  • has training and assessment strategies and practices in place that ensure that all current and prospective students are or will be trained and assessed in accordance with the requirements of the AQTF Standards and these Guidelines.'

The VRQA has noted feedback received from RTOs on the format of the current Annual Declaration of Compliance, which will be revised for 2017 to allow for RTOs to provide additional comments and serve as a self-compliance checklist.

Please direct any queries regarding the declaration to the VRQA at qar@edumail.vic.gov.au.

Third party agreements
RTOs are reminded of the requirements relating to transparency and oversight of third parties in the 2016 VRQA Guidelines for VET Providers (docx - 204.24kb) which came in to effect for all VRQA RTOs on 1 April 2016.

Under Guideline 2, an RTO must notify the VRQA of the third party agreement:

  • within 30 calendar days of the agreement being entered into, or prior to the obligations under the agreement taking effect, whichever occurs first and
  • within 30 calendar days of the agreement coming to an end.

This includes third party agreements currently in place, which must be notified to the VRQA.

To notify the VRQA of third party agreements, please complete and submit VRQA Form F (docx - 290.32kb) to qar@edumail.vic.gov.au.

Guideline 2 defines a ‘third party’ as any party that provides services on behalf of the RTO, which are related to the RTO’s compliance with AQTF and the VRQA guidelines. This may include training and assessment delivered by another RTO or organisation, recruitment of students, outsourced student recordkeeping, and marketing.  Please refer to the frequently asked questions for further details on third party requirements.

Please direct any queries to the VRQA at qar@edumail.vic.gov.au.