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School Registration Process

To find out whether you need to register with the VRQA, see contacts for school registration.

Prospective applicants must ensure they meet the minimum standards and other requirements for registration of schools.

For more information, see: preparing to apply for school registration.

Pre-application briefings

Before the closing dates for registration, the VRQA holds briefing sessions for organisations or individuals considering applying for the registration of a new school, see: Events.

If you are planning to apply for registration, please try to attend one of these briefings. If you are unable to attend a briefing or have any other queries, please contact the VRQA at vrqa.schools@edumail.vic.gov.au.

Pre-application meeting

 A pre-application meeting is held between a proposed applicant and the VRQA as part of the application process. It is a highly recommended but not compulsory meeting that is provided free of charge. 

For more information see: Registering an independent school: The pre-application meeting

Application form

Independent schools applying for registration to provide school education in Victoria must complete an Application to register an Independent School application  (docx - 1.58mb) form

This application form should be read in conjunction with the Application to register an independent school – Information sheet (docx - 260.11kb) which contains instructions for lodging your application.

The Application to register an independent school form contains links to the following documents which you can also download directly from this page.

All information requested in the application form must be completed and evidence demonstrating compliance with the minimum standards must be submitted. Applications should be presented in a logical, well-organised and coherent format. Incomplete and/or poor quality applications will be returned.

Applicants are encouraged to contact the VRQA at vrqa.schools@edumail.vic.gov.au to discuss their submission prior to lodging an application for registration.

The VRQA will acknowledge your complete application with an invoice for the application fee sent via email.

The application fee is payable online by credit card (Mastercard or Visa), BPAY or by Postbillpay. Online payments can be made on the fee payment web page. The application fee is non-refundable. An application will not be assessed until the application fee has been received in full.

For more information, see: Fees.

After the application fee has been paid in full, your application will be assessed against the minimum standards for registration. Additional information may be requested by the VRQA.

Assessment of applications

The VRQA will arrange a formal interview with applicants to discuss their application and any further information that may be required to demonstrate compliance with the minimum standards for registration.  Wherever possible this will occur within 4-6 weeks of the VRQA receiving your application.

Applicants will be provided with written feedback following the formal interview and one opportunity to re-submit any documentation which does not demonstrate compliance with the minimum standards.

Registration schedule and closing dates

2017 Registration process

Application closing date

​COB 23 June 2017

​Formal assessment, including attending a meeting with VRQA staff ​

Formal assessment, including attendance at meeting

Late-August

Final submission to VRQA due

​4-6 weeks after formal assessment provided

School opens

​January 2018

​*Final requirements relate to final teacher list and some building documentation.

Note: Applications may be forwarded before this date. The VRQA will commence assessing applications once the fees are paid.

 

Outcome of applications

The VRQA cannot grant registration unless it is satisfied that an applicant complies with the prescribed minimum standards and other requirements.

Applicants will receive formal advice regarding the decision on the application for registration. If registration is granted, a certificate of registration will be issued and the school will be recorded on the State Register.

Appeals

A person whose interests are affected by a VRQA decision to not grant registration can apply to the Victorian Civil and Administrative Tribunal (VCAT) to review the decision. The application to VCAT must be made within 28 days after the later of:

  • the day on which the decision was made, or
  • if a person requests a statement of reasons for the decision, the day on which the statement was provided, or the person was informed that a statement of reasons would not be given.

Review

The VRQA reviews and evaluates the compliance of registered schools with the minimum standards and other requirements. It does so no more than five years after the school's initial registration or previous review.

For more information see: Schools review.