Determining Scope of Registration

Scope of registration consists of:

  • the list of training package qualifications, units of competency or state accredited courses which a training organisation is registered to provide
  • the services offered: either training and assessment, or assessment only.

When you apply for registration with the VRQA, you must specify the courses and qualifications you want on your scope of registration, and demonstrate that you have the resources to deliver the services within that scope.

You will also need to make sure that you meet the relevant accreditation, copyright, approval or licensing requirements, and training package requirements for the courses and units of competency in your scope.

Once registered, you can apply to amend the scope of registration at any time.


In accordance with Condition 9 of the AQTF Essential Conditions and Standards for Continuing Registration (pdf - 390.33kb), you are responsible for managing your scope of registration. This includes monitoring the status of units, courses and qualifications within your scope. 

Expiry dates for accredited courses and qualifications can be found on either the State Register or (TGA). (TGA)

TGA is the national register where information can be found on:

  • accredited courses and training packages, including course codes and titles
  • contacts for courses and details of copyright owners
  • training package learning and assessment materials
  • existing training organisations that offer accredited courses, training package qualifications and units.

RTOs can keep up to date with the latest changes to any training package qualifications, units of competency or accredited courses by subscribing to TGA updates within the TGA website.


Provisions under Part VB of the Copyright Act 1968 allow all educational institutions to copy and communicate third party material to distribute to students, within the limitations of the Statutory Education licence. The Copyright Agency Ltd (CAL) administers the Statutory Education licence on behalf of the Attorney General's Department.

Any RTO electing to rely on this licence is legally allowed to introduce a wide variety of material into its training environment, both in hardcopy and digital format, without having to obtain direct permission from the owner. It facilitates compliance and good governance across the industry, while at the same time ensuring the freedom and flexibility of sharing information without infringing copyright legislation.

Without this licence an educational institution is generally not allowed to reproduce any third party material from any source, other than where there is a direct licence/subscription in place, or permission has been granted by the creator of the work.

For further details about the Statutory Education licence and/or how to apply, call CAL's education team on 02 9394 7600 or email

Copyright owners

To use some nationally recognised training, RTOs may need to gain permission from the copyright owner who may charge a licence fee for the use of their course materials

Victorian Crown copyright

If you wish to deliver Victorian Crown copyright courses where the copyright owner is the State of Victoria you can obtain course documentation from a Curriculum Maintenance Manager (CMM) for a small handling fee, or can download the course documentation free of charge from the Department of Education and Training website for  educational purposes, under a Creative Commons licensing arrangement.