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Submitting an Application

 You can submit an application for registration as an RTO to the VRQA once you have checked the registration requirements and determined your scope of registration (including any additional approvals).

Estimate the cost

The Fees calculator has been designed to assist you to estimate the fees in relation to becoming, or continuing to be registered as an RTO with the VRQA.

Prepare and submit the application form

To prepare for submitting your application, first read the Guide to Form A (243kb) and the 2016 VRQA Guidelines for VET Providers (docx - 206.95kb)

To apply for RTO registration, submit the following to the VRQA:

The application form must be signed and submitted in soft copy format (download to USB or DVD) to the following address:

Registration
Quality Assurance VET Unit
Victorian Registration and Qualifications Authority
GPO Box 2317
Melbourne VIC 3001

The VRQA will acknowledge your application with an invoice sent via email. 

Pay the lodgement fee

The lodgement fee is payable online by credit card (Mastercard or Visa), BPAY or by Postbillpay. Online payments can be made on the fee payment page.

The lodgement fee is non-refundable. Please note that it takes at least 16 weeks to process an application for initial registration after the fee payment has been made.

After the application fee has been paid in full, the VRQA will review your application to determine if your organisation meets the basic requirements to become an RTO under the Education and Training Reform Act 2006  (ETR Act 2006), the RTO Standards and the 2016 VRQA Guidelines for VET Providers. Your application will be assessed for accuracy and completeness. We may request additional information.

Pay the registration fees

If your application is deemed eligible, the VRQA will invoice you via email for the applicable fees. 

Assessment

After the registration fees have been received, your organisation will be audited to review your compliance with the relevant requirements of the ETR Act 2006, the RTO Standards and the 2016 VRQA Guidelines for VET Providers  and the AQTF Essential Conditions and Standards for Initial Registration (pdf - 380.14kb) and your capacity to deliver the training and assessment included in your application.

The VRQA undertakes a two-phased approach to assess an application for initial registration. Phase-1 is to assess the financial viability of the applicant. Phase-2 is to assess the applicant's compliance with the RTO Standards and the 2016 VRQA Guidelines for VET Providers.

Pay the annual fee

Providing your organisation completes the audit process to the satisfaction of the VRQA, you will be invoiced via email for the annual registration fee. 

Outcome of the application

After the annual fee has been paid, your application will be submitted for recommendation. If you are successful, the VRQA will allocate a Training Organisation Identification (TOId) number and send you a Certificate of Registration for a period of up to five years, and a copy of your Scope of Registration. If your application is not successful, the VRQA will provide you with a written report outlining the reasons for the decision, and will refund the annual registration fee where applicable. Refer to the VRQA Fees Refund Policy.

On approval, your organisation’s name, scope of registration and contact details will be entered on the VRQA State Register and Training.gov.au.

Appeals

If you are not satisfied with the way your application has been handled you can lodge a complaint with the VRQA Complaints Unit.

If your interests are affected by a VRQA decision not to grant registration you can  under Section 4.8.1 of the Education and Training Reform Act 2006 (the Act) apply to the Victorian Civil and Administrative Tribunal for a review of the decision, within the timeframe referred to in the Act.