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Standing Application for Amendments to Training Packages

About Form E

On 18 August 2014, the Minister for Higher Education and Skills directed the VRQA to allow eligible RTOs to make a standing application to amend their scope of registration.

A standing application authorises the VRQA to amend an RTO’s scope of registration from time to time in accordance with section 4.3.19 of the Education and Training Reform Act 2006 when:  
  • an amendment to training package that relates to the RTO’s scope of registration has occurred.

No fee will be charged for changes to an RTO’s scope of registration made under a standing application.

To be eligible to lodge a standing application an RTO must:

  • be registered by the VRQA;
  • be in good standing (i.e. its registration must be current and all outstanding fees must have been paid);
  • ordinarily not be subject to any ongoing regulatory action, including:
    • conditions;
    • a suspension;
    • a pending cancellation or expiry of registration;
    • a show cause notice; or
    • an enforceable undertaking.

Eligible RTOs must have carefully reviewed the Guide to Form E (doc - 2.45mb) and complied with the relevant requirements in order to avail themselves of this new streamlined process. 

RTOs that have successfully lodged a standing application will have their scope reviewed by the VRQA.

RTOs that are eligible for equivalent training package products to be placed on their scope may have their scope of registration updated in the VRQA’s absolute discretion.

Eligible RTOs who have lodged a standing application (Form E) should note the following:

  • a standing application only operates where the relevant training package product is already on the RTO’s scope and appears on TGA as a new training package product that is equivalent
  • the successful lodgement of a standing application does not guarantee that the RTO’s scope of registration will be updated when a training package is amended
  • RTOs will still be responsible for removing superseded qualifications and units of competence from their scope of registration in the usual way (i.e. by filling out the relevant section of Form B)
  • failure to apply to remove superseded qualifications and units of competence from an RTO’s scope may result in increased annual or re-registration fees being levied based on the number of qualifications and units of competence being offered by the RTO
  • a standing application is valid for a period of up to five (5) years from the date of lodgement
  • a standing application does not apply to VRQA accredited courses.

Please Note: RTOs are responsible for monitoring and maintaining their scope of registration. This includes keeping up-to-date with changes to training packages and ensuring superseded qualifications are removed from your scope of registration using Form B.

Submit Form E

If you wish to apply for a standing application with the VRQA, please read the Guide to Form E (doc - 2.45mb) first and then fill in and submit Form E – Standing Application for Amendments to Training Packages (doc - 538.5kb) to the VRQA.

A standing application can be submitted at any time and is valid for up to 5 years. Please note that if your registration expires and is renewed by the VRQA, you will need to submit a new standing application once your registration has been renewed.

There is no fee for submitting a standing application, or for changes made to your scope of registration under a standing application.

Assessment

If you lodge a standing application, the VRQA will conduct a risk assessment of your RTO’s application and determine:

  • if it should be accepted
  • if the VRQA requires further information before it can be processed.

Based on the outcome of a risk assessment, your application will be granted or not granted.

Your application may be placed on hold or refused if:

  • a condition has been imposed on the RTO’s registration;
  • the RTO’s registration has been suspended or cancelled;
  • the RTO’s registration has expired;
  • the RTO is the subject of an enforceable undertaking;
  • the RTOs is not compliant with the RTO Standards;
  • the VRQA has assessed the RTO as a high risk provider; or
  • there is an outstanding complaint against your RTO.

If your standing application is not accepted, the VRQA will write to you with the reasons for not accepting your application. You may submit a new standing application at any time, however, it is important that you ensure your RTO is eligible to make a standing application before re-applying.

RTOs who do not submit a standing application, or whose standing application has been refused by the VRQA, must apply for all training package upgrades using Form B. Further information is provided on the Form B: Application for amending scope of registration web page

If your standing application is accepted, it will only take effect when there is an update to a training package.

Outcome

If there is an update to a training package, the VRQA will assess the scope of registration of each RTO with a valid standing application against that advice and add the updated training package products if appropriate. RTOs will be notified of the outcome of the application in one of two ways:

  • the VRQA will write to you because your application has been refused (or because it needs further information from you); or
  • your updated scope of registration will appear on Training.gov.au (TGA) and/or you have received an automated email from TGA confirming that updates to your scope have occurred and that the equivalent training package products are now on your scope.

A standing application only applies to amendments to training packages where relevant training package products are already on your RTO’s scope of registration and are equivalent to the previous release.

For non-equivalent updates, all RTOs must use Form B to apply for the new training package product.

Please note: The successful lodgement of a standing application does not guarantee that an RTO’s scope of registration will be updated when a training package is amended. If, subsequent to lodging a standing application, an RTO fails to meet one of the eligibility criteria outlined above, the standing application may be put on hold or refused.

For more information see:

 

 

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