Application for School Registration

Closing dates for non-government school applications for 2010

There are one closing date left for 2009 for individuals or organisations seeking to register a new school or seeking to amend registration of an existing school for commencement in 2010. Schools seeking to relocate may submit an application at any time prior to the relocation. The closing date for applications is:

Monday, August 31

It should be noted that the time required to prepare for, and then register, a new school is significant. Planning and registration commonly takes eighteen months or longer.

New school applications received on August 31 may not be registered in time for the commencement of the 2010 school year.

Information about the school registration process is available from the Quality Assurance Schools Unit on telephone 9651 3295 or by email to  vrqa.schools@edumail.vic.gov.au.

 Note: All Victorian Government school registration queries should in the first place be directed to the school’s regional office. Applications for the registration of a government school are then managed by the Group Coordination Unit, Group Coordination Division, Office of Government School Education, DEECD. The Group Coordination Unit can be contacted on ogse.group.coordination@edumail.vic.gov.au.

Briefings

The VRQA holds briefing sessions for organisations or individuals who are considering applying for registration of a new school or amending the registration of an existing school before each application closing date.

This briefing includes information about the registration process and compliance with the Minimum Standards for Registration of a School.

For further information contact us at  vrqa.schools@edumail.vic.gov/au.au or call 9651 3295. 

There is no charge to attend a session.

Application process for new non-government school applicants

Applicants intending to establish a new non-government school are strongly encouraged to attend a briefing session.

Applicants are required to make a submission on the appropriate application form providing evidence of their compliance to the minimum standards for registration. The VRQA will make an assessment of the application and arrange a formal interview with applicants within a month of receipt of the application. At this interview the VRQA will outline the outcome of the preliminary assessment and outline any areas of concern. The applicant will also be given a timeline for the final complete application to be submitted.

Schools seeking to offer a Senior Secondary Course or Qualification

 Schools seeking to offer a senior secondary course for the first time (VCE, VCAL or IB Diploma) in 2010 will have to apply for senior secondary registration by 30 June 2009.

Victorian Certificate of Education

 The Victorian Curriculum and Assessment Authority (VCAA) provides a range of professional development opportunities for teachers and coordinators of VCE and VCE VET, such as implementation workshops for newly accredited VCE studies and VCE VET programs, briefings on School Assessed Tasks, the VCE Data Service, VASS training sessions.

Further information is available from the VCAA.

Victorian Certificate of Applied Learning

In addition schools seeking to offer VCAL for the first time are required to participate in the VCAL Professional Development Induction Program. The VCAL Professional Development Induction program is run by the VCAA. Further information about this program is available from Cornelia DeBrincat (VCAA) on telephone 9651 4383 or at debrincat.cornelia.c@edumail.vic.gov.au.

 New VCAL schools will also need to complete a VCAL Expression of Interest form. Further information is available from David Gallagher (VCAA) on telephone 9651 4532 or at gallagher.david.j@edumail.vic.gov.au.

International Baccalaureate Diploma

Schools seeking to offer the IB Diploma for the first time are required to have the authorisation of the International Baccalaureate Organisation prior to registration. Further information on the IB Diploma is available from the IBO.

Application forms

Application forms for 2010

Application for a school applying for registration. (Word - 697Kb)

Application to amend registration to include an additional year level. (Word - 687Kb)

Application to amend registration to include an additional campus (Word - 686Kb).

Application to amend registration to a new location (Word - 507Kb).

Application to amend registration to amalgamate a school. (Word - 806Kb)

Application fees

Fees payable to the VRQA by schools applying to amend registration and to applicants applying to register a new school are noted below. Fees payable from 1 January 2009 are determined by a Ministerial Order under the provisions of the Education and Training Reform Act 2006.

Fee Type Fee Fee Description

Registration of a school

$1,600

Payable for all applications for registration.

Amendment of registration

$800

Payable for applications to: amend, add or relocate a campus or add year level/s or amalgamations, including senior secondary registration.

Further information on fees.

Steps in approval process

Step in process VRQA action

1. Attend VRQA briefing session

Application acknowledged

2. Application and application fee received by due date

Application acknowledged

3. Assessment by two quality assurance officers against minimum standards

Assessment and contact made with school regarding material forwarded
4. Meeting with applicant (applicants for new school registration only) Further assessment
5. Single opportunity for submission of further material  Further assessment
6. Site visit (depending on application type)  
7. Meeting with applicant if required (existing registered schools)  
8. Submission of final enrolments numbers teacher register and facilities documentation (where applicable) * Final assessment
9. Officers report to Manager on outcome of application Report and letter prepared
10. Recommendation to Director Final decision by Director
11. Applicant advised of outcome  

 * Late submission of final enrolment numbers can be made for teacher registration, student enrolments and final building documentation in accordance with the Act. These must be submitted before registration can be granted. For advice, refer to relevant guide below:

 

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