Reporting changes to school details

What you need to know

Schools report to us when certain details change such as their principal, address or governing body membership. Changes must be reported to us within 30 days. This is a condition of registration in accordance with Schedule 4 of the Education and Training Reform Regulations 2017.

Independent schools report these details directly to us, providing the necessary supporting documentation by email. Some changes may mean schools are required to complete a fit and proper person declaration, which is available on this page. Completed declarations should be kept at the school and provided to us on request.

The Department of Education and Training and the Catholic Education Commission of Victoria manage the reporting requirements for change of school details on behalf of their respective schools.

Change of principal

New school principals need to complete a fit and proper person declaration, which is available on this page. The completed declaration should be kept at the school so it can be provided to us on request.

Schools must notify us via email of the new principal's:

  • title
  • full name
  • telephone number
  • email address
  • postal address.

Change of members of governing body

When a new member joins the school’s governing body, the member must complete a fit and proper person declaration. Completed declarations should be kept at the school so they can be provided to us on request.

Please notify us in writing with the name and contact details of any new proprietor, president, chair, or member of the school's governing body.

Fit and proper person declaration

A fit and proper person declaration must be completed for a change of principal, a change of members of governing body. To download a copy of the declaration, see:

Change of address

A change of address applies when a school's street name or number changes. It does not apply to schools that relocate a school or campus.

You must notify us in writing with the new address of the school or any existing campus.

For information about relocating a school or campus, see:

Change of religious or other affiliation

To notify us about a change of religious or other affiliations, complete the following form:

A school's religious or other affiliation is shown on the State Register as 'denomination'.

There are no fees associated with this request.

Contact us

To notify us of a change to your school's detail, please collate the necessary documentation/information and email us: