VET mandatory activity reporting requirements and USI scheme

What you need to know

The Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) is a national data standard that ensures VET information is consistent and accurate.

All registered training organisations (RTOs) are required by law to collect and report AVETMISS data for inclusion in the National VET Provider Collection, which is managed by the National Centre for Vocational Education Research (NCVER).

This includes data on all nationally recognised training, qualifications and statements of attainment issued under the Australian Qualifications Framework. It applies to both funded and non-funded activity.

A verified unique student identifier (USI) must be included for each student enrolment record, unless exempted.

The requirements for collecting and reporting data are set out in the National VET Data Policy, which came into effect on 1 January 2018.

To download the policy, see:

What you need to do

You have until 1 July 2018 to transition to the new National VET Data Policy from the previous National VET Provider Collection Data Requirements Policy.

This may require you to update your organisation's student enrolment processes, and the wording of your Privacy Notice and Student Declaration.

You must also make sure your 2017 data includes a USI for each non-exempt student enrolment record.

More about the policy

The National VET Data policy sets the framework for future reforms that will:

  • help students make better decisions
  • give students a more complete official record of their training
  • simplify regulation for RTOs
  • improve the data available to consumers, government and regulators under the Performance Information for VET (PIVET) initiative.

The NCVER provides information and support materials to assist RTOs with the collection of data.

For more information, see:

Unique Student Identifier (USI)

All students doing nationally recognised training need to have a USI.

As an RTO, you are required to:

  • collect a USI from each student
  • verify the USI supplied by a student (evidence is required of verification)
  • ensure a student has a valid USI before issuing them with a qualification or statement of attainment
  • ensure the USIs and related documentation are stored securely
  • destroy any personal information collected solely for the purpose of applying for a USI on behalf of a student
  • adhere to all legislative requirements under the USI legislative requirements.

The above requirements apply to all RTOs, including those delivering VET courses in a single day or less.

The USI scheme is underpinned by the Student Identifiers Act 2014, the Standards for RTOs 2015, and Student Identifiers Regulation 2014.

VET qualifications or statements of attainment can only be issued to students who do not have a USI if the RTO is exempted from reporting training activity. In this case, it would not need to include USIs in any submission of AVETMISS compliant data either.

 If you need more information on your USI reporting obligations, see:

Exemptions

The National VET Data Policy gives specific circumstances where an RTO may be fully or partially exempted from having to report training activity.

Full exemptions are available for training that involves:

  • national security, border protection and policing
  • vital emergency, fire, first-aid, rescue or like services to the Australian community. It is not intended that this exemption category be used to exempt RTOs that deliver emergency, fire, first-aid or rescue training. The RTO must also provide these services to the Australian community.

RTOs currently accessing a full exemption to VET activity reporting 

Provider number Business trading name Legal name
3739 Country Fire Authority Victoria                                 Country Fire Authority Victoria 
3765Department of Environment, Land, Water and PlanningDepartment of Environment, Land, Water and Planning
4578Victoria Police Victoria Police 
4157Victoria State Emergency Service Authority Victoria State Emergency Service Authority 


To access a full exemption, please complete an application form:

Email us the form with the subject line 'Accessing exemption VET activity reporting' to qar@edumail.vic.gov.au.

Partial exemptions enable RTOs to submit a reduced data set and are available for:

  • enterprise RTOs as identified on the training.gov.au website
  • short, stand-alone units or modules.

For more information on partial exemptions, see: